All pilgrims participating on a Verso Ministries pilgrimage must read, review, understand, and agree with the terms and conditions provided below.
The following additional terms and conditions will govern the agreement between Verso Ministries, LLC (Verso Ministries) and any participant on a Verso Ministries pilgrimage.
REGISTRATION: Individual pilgrims will register with and submit payments directly to Verso Ministries. To reserve space on a pilgrimage, each individual pilgrim must make a deposit of $300 (payable by credit/debit card, electronic bank transfer, cash, check, or money order) and submit a completed registration form. Registration can be done online at www.VersoMinistries.com or by calling the Verso Ministries office at (574) 383-9396. If traveling with a group, the Group Leader retains full responsibility for ensuring the minimum amount of pilgrims is met.
CANCELLATION FEES AND REFUNDS: All cancellations must be received in written form (by letter or email). Cancellations are possible at any time but refunds will be subject to the cancellation fees listed on the specific website of the pilgrimage departure. Any cancellation charges incurred from other supplies or vendors (flight, lodging, ground transportation, etc.) will come in addition to the administrative fees listed there. In most cases, the cancellation policy is as follows: Cancellation 91 days or more from departure: $150 per person; 90-31 days prior to departure: $300 per person; 30-15 days prior to departure: $500 per person. 14-7 days prior to departure: $1000 per person; 6 days or less no refund will be given. Sometimes the cancellation fee schedule is different, Please check the information page for each pilgrimage listed on the www.VersoMinistries.com website. Also, once airline tickets have been issued (typically 30 days before departure), 100% of the flight cost is non-refundable, in addition to the administrative fee listed. If Verso Ministries cancels the pilgrimage for any reason other than safety, security, natural disaster, acts of terrorism, acts of God, or any other circumstances beyond Verso Ministries’ control, Verso Ministries will refund the entire amount paid minus any non-refundable deposits paid to third-party vendors. Verso Ministries bears no further responsibility beyond the refund.
TRAVEL RISKS: Verso Ministries makes the safety and security of our pilgrims the highest priority, and we monitor the ongoing current safety concerns in the destination country or locality very closely. Verso Ministries reserves the right to cancel the pilgrimage at any time if it appears the group’s safety may at risk. If the trip is cancelled due to security concerns, refunds will be given in full minus any non-refundable deposits paid to third-party vendors (airlines, hotels, other suppliers). Group and Pilgrims are advised and understand that traveling to any country includes inherent risks, and that Verso Ministries makes no guarantee regarding the safety and security of the group or any individuals at any time. Group and Pilgrims have been advised and understand there are inherent risks associated with traveling in general, and with traveling to the destination country in particular. Each individual adult pilgrim (aged 18 years old or older on the day of departure) and minors traveling with at least one parent or guardian are required to have a completed “Waiver, Release, and Indemnification Agreement” on file before traveling in order to participate on the pilgrimage. Each minor (aged 17 years old or younger on the day of departure) who is traveling without a parent/guardian will be required to submit a completed “Release of Liability and Permission for Minors to Travel” form. Both forms can be found at www.VersoMinistries.com/release.
TRAVEL INSURANCE: We highly recommend the purchasing of travel insurance. After receiving a completed registration form and deposit, each Pilgrim will be provided a quotation for recommended travel insurance coverage through Travel Guard. We recommend that each Pilgrim reviews the terms and conditions carefully.
TRAVEL DOCUMENTS: All participants on a Verso Ministries pilgrimage must have appropriate travel documents. On pilgrimages that leave the country, all participants are required to have a valid passport. Passports must be valid at least six months past the date of anticipated return. It is the individual’s responsibility to secure any necessary visas or other travel paperwork. Non-U.S. citizens should check with their appropriate governmental agencies to ensure their understanding of travel requirements. It is the responsibility of the individual to obtain all necessary travel documents (i.e. passports or visas) needed to participate.
HEALTH CONCERNS: Every effort will be made to accommodate the health needs of each participant. Please be advised that most foreign countries do not conform to the same standards as found in the Americans with Disabilities Act. Verso Ministries cannot provide individual assistance to pilgrims for walking, eating, or getting on and off modes of transportation. Participants who need this type of assistance are welcome to provide their own travel companion at their own expense. Please be advised that Verso Ministries does not guarantee accessibility of all pilgrimage activities, tours, or sites, especially if a participant’s mobility is severely restricted. Verso Ministries accepts no responsibility for a participant’s inability to fully participate in any or all portions of the pilgrimage, nor can Verso Ministries provide any refund for non-participation in any part of the pilgrimage.
AIR TRANSPORTATION: Some Verso Ministries pilgrimages include airfare, and each pilgrim must be aware that final pricing may be adjusted based on actual flight costs. Schedules and pricing are not available until 11 months prior to the date of return. Travelers are advised to be familiar with the airline’s terms and conditions when purchasing airfare. Typically, airfare is non-refundable 24-hours after ticketing. Any cancellations, alterations, or failure to use confirmed space will be subject to the penalties and fees given by the airline. Please note that airfares, airline carriers, and schedules are always subject to change without notice. While Verso Ministries attempts to accurately anticipate required airline taxes, fees, and fuel surcharges, any excess fees levied by the airlines beyond the original total price at time of booking will be the responsibility of the individual participant. Verso Ministries will pass these excess charges on to the individual even if the actual cost is higher than the expected cost advertised. Verso Ministries is not responsible for any transportation expenses that are incurred due to an individual concern (missed flight, change of itinerary, illness, etc.). Seating preferences can be requested directly to the airlines upon check-in. Verso Ministries cannot guarantee any seating arrangements or requests.
BAGGAGE: Travelers to international destinations typically are allowed one free piece of luggage, but please be advised to check the requirements of each unique airline. Verso Ministries is not responsible for any luggage fees or any other expenses incurred by individuals traveling on a group flight. Participants are also required to porter their own luggage between all destinations. We strongly recommend that you pack only one piece of checked luggage and one carry-on. Verso Ministries is not responsible for loss, theft, or damage of any bags or items at any time.
MEALS AND PERSONAL EXPENSES: Meals are included according to the itinerary listed on the information page for each pilgrimage departure found on the www.VersoMinistries.com website. Personal meals are not covered during travel days (in the airports or on airplanes), and drinks at meals are not included. Refunds for unused meals are not available. Special dietary needs can be requested, and every effort will be made to accommodate participants with special dietary concerns. However, Verso Ministries cannot guarantee the availability of dietary accommodations at all meals and restaurants. The pilgrimage fee does not cover any fees or expenses incurred by individuals or groups for passports, visas, personal meals, extras beyond provided meals or beverages, travel incidentals, personal expenses, baggage, or any other items not explicitly stated as included.
PHOTOGRAPHY: Verso Ministries reserves the right to take photographs and video during any pilgrimage activities and to use captured media for promotional use. Any individual that prefers their image not be used for promotional purposes is kindly asked to notify Verso Ministry in writing before departure.
LIABILITY DISCLAIMER: Verso Ministries expressly disclaims any and all liability for any personal injury, health problems, property damage, loss of baggage, incidents of theft or other loss of property, delay, or any action, omission, or error, whether negligent, wrongful, or intentional, by any air carrier, hotel or lodging operator, rail service, bus operator, public transportation service, sea carrier, local sightseeing or tour company, restaurant, event venue, tour operator, tour director, spiritual director, any employees thereof, or for any other entity or individual engaged in providing goods or services in connection with the pilgrimage. Verso Ministries acts as a group travel coordinator and uses third-party vendors to provide goods and services for the pilgrimage. These suppliers provide goods and services which include, but are not limited to: transportation, accommodations, sightseeing arrangements, guided tours, tour guide services, and meals. These suppliers are independent contractors and are not direct employees or agents of Verso Ministries. Verso Ministries also disclaims any liability for any damages, losses incurred, expenses incurred, or inconvenience caused, due to delay or changes in schedules, booking arrangements, transportation services, sickness, weather, strikes, acts of terrorism, construction, war, natural disasters, or other such events which are outside of Verso Ministries’ control. Furthermore, Verso Ministries disclaims any liability for any damages or injuries, or other losses whatsoever, sustained or incurred as a result of any negligence of Verso Ministries. In no event shall Verso Ministries’ liability exceed the amounts paid by you for participation in the pilgrimage, and subject to the provisions and cancellations fees as set forth in the Terms and Conditions listed here. Pilgrimage details may be changed at any time without notice and at Verso Ministries’ sole discretion.
DISPUTE RESOLUTION: Group agrees, on its own behalf and on behalf of each Pilgrim in the Group, that the Indiana state courts located in St. Joseph County, Indiana U.S.A (or, if there is exclusive federal jurisdiction, the U.S. District Court for the Northern District of Indiana) shall have exclusive jurisdiction and venue over any dispute arising out of this agreement and/or the Pilgrimage. To the extent not otherwise subject to the jurisdiction of such courts, Group agrees and each Pilgrim hereby agrees to waive any objection to jurisdiction and to subject itself/himself/herself to the jurisdiction of such courts. This agreement shall be governed by and construed in accordance with the laws of the State of Indiana.